INFORMATION WE COLLECT

Depending on the services you request, the personal information we collect may include:

• Name, mailing address, email address, telephone number, and other contact information

• Social Security numbers, taxpayer identification information, dates of birth, and identification information

• Employment, payroll, income, and tax filing information

• Retirement plan, asset ownership, and investment information

• Bank, financial account, payment, and related financial information

• Information concerning businesses, spouses, dependents, employees, or other individuals that is necessary to provide requested services

• Other information you voluntarily provide in connection with our tax, payroll, bookkeeping, accounting, or related professional services

Information lawfully available from public sources or government records may not be treated as private personal information to the same extent as information provided directly to the Firm.

HOW WE USE PERSONAL INFORMATION

We use personal information only for legitimate business and professional purposes, including to:

• Prepare and file tax returns and related documents

• Provide bookkeeping, accounting, payroll, and other professional services

• Communicate with clients about services, documents, deadlines, filings, and account matters

• Maintain required business and client records

• Process information through accounting, payroll, tax preparation, and related software

• Comply with federal, state, and local laws and regulatory requirements

• Protect our clients, personnel, systems, and business from fraud, identity theft, unauthorized access, and other security threats

Access to personal information within the Firm is limited to individuals who have a legitimate business need for the information in performing their job responsibilities.

DISCLOSURE OF PERSONAL INFORMATION

We do not disclose personal information except as authorized by the individual, as necessary to provide requested professional services, or as required or permitted by law.

When necessary, information may be shared with organizations or professionals involved in providing or supporting our services, including:

• Federal, state, or local tax authorities
• Tax preparation software providers and electronic filing providers
• Payroll or bookkeeping service providers
• Certified Public Accountants, Enrolled Agents, attorneys, legal counsel, or professional business advisors
• Information technology and technical support providers
• Other service providers assisting the Firm in conducting legitimate business activities

We may also disclose information to law enforcement agencies or governmental authorities when legally required or when necessary to protect our clients or the Firm. When a third-party service provider requires access to personal information, we seek to limit access to the information reasonably necessary to perform its services and require appropriate safeguards for information under its control.

TAX RETURN INFORMATION AND IRC § 7216

Tax return information is handled in accordance with Internal Revenue Code § 7216 and applicable Treasury regulations. IRC §7216 generally prohibits the disclosure or use of tax return information without the client’s explicit, written consent. In general, a “disclosure” involves the tax preparer disclosing a client’s tax return information to a third party, whereas a “use” involves the preparer utilizing a client’s tax information outside the scope of their agreed engagement.

Please Note!

Under the enactment of this section of the Internal Revenue Code, my firm is no longer able to provide copies of tax returns to bankers and other third parties without a proper disclosure form included in my firm’s client files.

SMS / TEXT MESSAGING

If you provide a mobile telephone number and consent to receive text messages from the Firm, we may use SMS messages to communicate with you regarding appointments, document requests, deadlines, account notifications, service updates, or other conversational communications related to services you have requested.

SMS consent is not shared with third parties or affiliates

We do not sell or rent SMS consent for marketing or promotional purposes. Your decision to consent to SMS communications does not authorize the Firm to share that consent with third parties or affiliates.

By opting into SMS from a web form or other medium, you agree to receive SMS messages from Curtis W. Davis, CPA. Messages may include appointment reminders, document requests, deadline reminders, account notifications, service updates, and conversational messages related to services you have requested.

• Messaging frequency may vary.
• Message and data rates may apply.
• To opt out at any time, text STOP.
• For assistance, text HELP or visit our website at http://www.curtdaviscpa.com.
• Visit http://www.curtdaviscpa.com.

HOW WE PROTECT YOUR INFORMATION

The Firm maintains administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction. These safeguards include measures such as:

• Restricting access to personal information based on job responsibilities
• Securing physical records and areas where confidential information is maintained
• Using password protection, encryption, and multi-factor authentication where appropriate
• Maintaining firewall, antivirus, anti-malware, and other network security protections
• Using secure methods for exchanging sensitive electronic information
• Providing information security and privacy training to personnel
• Monitoring and reviewing security practices
• Securely destroying records when they are no longer required for legitimate business or legal purposes

While no information system or method of transmission can be guaranteed to be completely secure, we maintain safeguards designed to reduce the risk of unauthorized access to information entrusted to the Firm.

ELECTRONIC COMMUNICATION AND DOCUMENT EXCHANGE

Because ordinary email may not provide sufficient protection for sensitive personal information, the Firm seeks to avoid transmitting personally identifiable information through unprotected electronic communications. When sensitive documents or information must be exchanged electronically, we may use secure client portals, password-protected files, encryption, or other approved security measures.

Clients should avoid sending Social Security numbers, financial account information, tax documents, or other sensitive information through unsecured email unless specifically instructed by the Firm to use an approved secure method.

INFORMATION RETENTION AND SECURE DISPOSAL

We retain personal information only for as long as reasonably necessary to meet legitimate business needs and applicable legal or regulatory record-retention requirements. When records containing personal information are no longer required, the Firm uses appropriate methods to securely destroy or delete them. Paper records may be shredded or otherwise securely destroyed, and electronic records and storage devices are securely erased, destroyed, or otherwise rendered inaccessible when appropriate.

DATA SECURITY INCIDENTS

The Firm maintains procedures for responding to suspected or confirmed security incidents involving personal information. When required, we will take appropriate steps to investigate the incident, protect affected information, and make notifications to individuals, government agencies, law enforcement authorities, or other parties as required by applicable law.

WEBSITE AND THIRD-PARTY SERVICES

Our website may link to or make use of third-party websites, client portals, software, or other service providers. Those third parties may maintain their own privacy and security practices. This Privacy Policy applies to information maintained by Curtis W. Davis, CPA and does not control the independent privacy practices of third parties.

When you submit information through a form on our website, the information you provide may be used to respond to your request, communicate with you, or provide the services you requested. Please do not submit sensitive tax or financial information through a general website contact form unless the form is specifically designated as a secure method of communication.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our business practices, technology, legal requirements, or information security procedures. When changes are made, the revised policy will be posted on our website with an updated effective date.

CONTACT US

If you have questions regarding this Privacy Policy, SMS consent, or the Firm’s handling of personal information, please contact Curtis W. Davis, CPA using the contact information provided on our website.